Custom AI Automation Setup
We Build AI Systems That Actually Run the Work
We design, configure, and deploy custom AI automation systems for medical practices, law firms, real estate teams, restaurants, and service businesses.
Looking for AI automation services in Tampa?
This setup page is for packaged AI deployment. The broader service page covers full workflow automation.
If you need CRM integration, lead routing, Zapier replacement, billing workflows, intake automation, reporting, or multi-system AI automation, start with the business automation service page.
Sound Familiar?
The Daily Grind That's Costing You Money
Drowning in Manual Work
Your team spends hours on tasks that software could handle in seconds - data entry, follow-ups, scheduling, document prep.
Leads Slip Through the Cracks
New inquiry comes in while you're busy. By the time you respond, they've moved on to your competitor.
Repetitive Processes Eat Your Day
The same intake forms, the same billing steps, the same reports - every single week.
You Know AI Could Help, But Where to Start?
You've heard the hype. You've seen the demos. But nobody's shown you how it actually fits YOUR business.
Built For Your Industry
We configure your AI system specifically for how your business operates, not a generic chatbot but a real automation system.
Medical Practices
Patient intake, billing automation, timesheet OCR, HIPAA-compliant document handling. We've processed 1,000+ timesheets automatically for a home health agency.
Law Firms
Client intake, statute tracking, document generation, and time entry automation. Let AI handle the admin so your team bills more hours.
Real Estate
Instant lead response, showing coordination, transaction deadline tracking, and past-client nurturing - all on autopilot.
Restaurants
Vendor order automation, staff scheduling, inventory alerts, review management, and customer engagement.
Staffing Agencies
Candidate screening, job matching, automated client updates, placement tracking. Handle 10x volume with the same team.
Any Small Business
Email triage, appointment scheduling, report generation, customer follow-ups - if it's repetitive, we can automate it.
What's Included
Real automations that replace real manual work. Not just conversation - action.
Full AI System Deployment
Complete setup on your infrastructure or our managed cloud, configured and ready to work.
Industry-Specific Automations
Custom workflows built for how YOUR business operates. Not a generic chatbot - real automation that replaces real manual work.
Tool Integration
Connected to your Gmail, calendar, CRM, billing system, and whatever else you use. Data flows automatically.
Document Processing
OCR, PDF extraction, form filling, invoice generation - your AI handles paperwork so your team doesn't have to.
Communication Automation
Email responses, lead follow-ups, appointment reminders, and client nurturing - instant and consistent.
HIPAA & Compliance
Built for regulated industries from day one. Encryption, audit logs, access controls - compliance isn't an add-on.
Manual Work vs. AI-Powered
See the difference when your business runs on AI automation
Three Steps to AI That Works
From consultation to running - within 72 hours.
Free Consultation
15-minute call to map your workflow and identify where AI saves you the most time and money.
- Identify bottlenecks
- Estimate time savings
- See what's possible
We Build It
We define the workflow, data, integrations, security boundaries, delivery plan, and management model before implementation begins.
- Written scope
- Architecture and ownership plan
- Verification criteria
You Run Your Business
We build, verify, document, and launch the approved scope, then support it under the selected management plan.
- Tested implementation
- Training and documentation
- Defined support boundaries
Simple, Transparent Pricing
Start with a narrow workflow, then scale only when the operational value is proven.
Custom Portal or Automation MVP
Narrow first release
Managed Backend from $399/mo
- ✓ One narrow workflow
- ✓ One user role
- ✓ One simple dashboard or interface
- ✓ Limited integrations
- ✓ Discovery and signed scope required
- ✓ Daily backups and monitoring under management
- ✓ One monthly support hour under management
Business Application
Operational software
Application Management from $799/mo
- ✓ Custom frontend and backend
- ✓ Managed database and user roles
- ✓ Admin dashboard and background jobs
- ✓ Staging and production environments
- ✓ Daily backups and quarterly restore test
- ✓ Monitoring, audit trail, and security updates
- ✓ Up to three monthly support hours under management
💡 Real ROI: A home health agency saved 20+ hours per week on billing paperwork after our AI automation setup. The system paid for itself in the first month.
Starting prices require discovery and a signed scope; custom systems are not unrestricted self-serve purchases.
Client-owned vendor accounts and metered email, SMS, voice, AI, storage, database, and bandwidth usage are separate.
Critical or compliance-ready systems start at $25,000 plus management from $1,500/mo.
Real Systems. Real Results.
"The system they built handled a volume we couldn't have managed manually. It was fast, reliable, and compliant."
- Daniel Lang, NYS Department of Health
Client intake workflows can turn forms, calls, and emails into clean CRM records, document packets, follow-up tasks, and staff review queues.
Intake automation proof point
1,000+
Documents Processed
72 Hrs
Setup Time
24/7
Always Working
HIPAA
Compliant
Why Tech Adventures?
🔧 Not Just an Installer
Other companies deploy a generic AI tool and call it a day. We build full automation pipelines, like OCR, billing, document processing, and email workflows. Real systems that replace real manual work.
🛡️ HIPAA & Compliance Built-In
We've deployed systems for the NYS Department of Health during COVID. Compliance isn't an add-on here. It's default.
📍 Local & Accountable
Wesley Chapel, FL. You can call us, meet us, and hold us accountable. We're not a faceless SaaS company - we're your neighbor.
🔓 You Own Everything
No vendor lock-in. No per-seat fees. The system is yours. Self-host it or let us manage it - your choice, forever.
Frequently Asked Questions
What exactly are you setting up?
We set up an AI automation system for your business that can take real action, like managing emails, processing documents, scheduling appointments, handling billing, and running follow-ups. In some cases we use OpenClaw under the hood, but the real value is the custom automation system we build around your workflows.
What does the $3,500 starting point include?
It is an entry point for one narrowly scoped workflow, one user role, one simple dashboard or interface, and limited integrations. Broader portals, multiple roles, complex migrations, and operational applications require a larger written scope.
Do I need technical skills to use it?
Not at all. We handle all the technical setup. Once deployed, you interact with your AI assistant through natural language - just like texting a colleague. If you choose self-managed, we provide documentation for basic maintenance. If you choose managed support, we handle everything.
Is it HIPAA compliant for medical practices?
Yes. We've built automation systems for home health agencies and therapy practices with full HIPAA compliance - encryption at rest and in transit, audit logging, access controls, and BAA-ready infrastructure. Compliance isn't an add-on; it's built in from day one.
What's included in managed backend service?
Managed Backend starts at $399 per month and includes production deployment, database monitoring, daily backups, 14-30 day retention, uptime/error monitoring, dependency and security updates, minor fixes, restore assistance, and one monthly support hour. Client-owned metered vendor usage remains separate.
Can I add more automations later?
Absolutely. Your initial setup includes the automations we identify during consultation. After that, you can request additional custom automations - either as one-time projects or included in your managed support plan.
How is this different from ChatGPT or other AI tools?
ChatGPT answers questions. A real AI automation system takes action. It connects to your business tools, like email, calendar, billing, and CRM, so it can actually perform work instead of just suggesting the next step.
What if I'm not happy with the setup?
We include a 14-day hypercare period after deployment. If something isn't working right, we fix it. We also offer a satisfaction guarantee - if we can't deliver what was promised during consultation, we'll make it right.