Automated Billing for Therapy Practices
Your Billing Process Is Costing You More Than You Think
Custom billing automation for OT, PT, and home health practices — from timesheet collection to invoice generation to claims tracking. HIPAA-compliant and built for how therapy practices actually work.
✓ Timesheet Automation | ✓ Payrate Management | ✓ HIPAA Compliant
Manual Billing Isn't Just Slow — It's Leaky
❌ Manual Billing Reality
- • Timesheets not submitted on time — constant chasing
- • Payrates that vary by agency, discipline, and location tracked in spreadsheets
- • Invoices going out late because someone had to compile everything by hand
- • Claims denied because a modifier was wrong or a code was outdated
- • No visibility into billing status without pulling reports manually
✓ With Billing Automation
- ✓ Automated timesheet collection from any input source — validated instantly
- ✓ Payrate engine that applies the correct rate automatically, flags mismatches
- ✓ Invoice generation pipeline — accurate invoices produced in minutes, not days
- ✓ Claims submission with automated tracking and denial alerts
- ✓ Real-time dashboards showing open invoices, payment status, and denial rates
What We Automate
End-to-end billing automation for therapy practices
Timesheet Collection & Processing
Automated collection from field staff and agencies — validated against scheduled sessions, discrepancies flagged
Agency Payrate Management
Store rate structures by discipline, agency, location, and shift type — correct rates applied automatically
Invoice Generation
Processed timesheets become client-ready invoices automatically — correct billing rates, codes, and payer formats
Claims & Revenue Tracking
Submit claims, track through adjudication, get alerts on denials — plus real-time revenue dashboards
Built for How Therapy Practices Actually Work
Not built for large hospital systems. Built for practices that are actually in the field.
Clinic and home-based billing, authorization management
Multi-agency payrates, field staff timesheets, Medicaid billing
School-based and clinic billing, Medicaid waiver programs
The Numbers Speak for Themselves
Saved on manual billing tasks
Reduction in billing errors
ROI within first billing cycle
Built on real deployments — our team built healthcare systems for the NYS Dept of Health during COVID, handling 900+ patients per day
How We Work
Billing Workflow Review
We map your current billing process end-to-end and identify where time and money are being lost
Gap Analysis
We identify automation opportunities — timesheet collection, rate application, invoice generation, claims
Build & Integrate
Custom billing automation connected to your scheduling system, EHR, and payroll — tested in your environment
Training & Support
Hands-on training for your billing team, with ongoing support to handle edge cases and updates
HIPAA-Compliant by Design
Billing data is protected health information. Every system we build handles it correctly.
Encrypted
Data encrypted in transit and at rest
Access Controls
Role-based access with proper permissions
Audit Trails
Complete logging from day one
Frequently Asked Questions
What types of practices is this built for?
We specialize in OT clinics, PT practices, home health agencies, pediatric therapy groups, and contract therapy organizations. If your billing involves timesheets, multiple payrates, and insurance claims — this is built for you.
Does this integrate with our existing scheduling and EHR systems?
Yes. We build integrations with your current systems — scheduling, EHR, payroll, and clearinghouses. The automation layer sits on top of what you already use, not replacing it.
How do you handle multiple agency payrates?
Our payrate management system stores your complete rate structure — by agency, discipline, location, and shift type. When timesheets come in, the correct rate is applied automatically and anything that doesn't match gets flagged for review.
Is this HIPAA compliant?
Every billing automation system we build includes encrypted data handling, role-based access controls, and audit logging. We've built healthcare systems at scale for the NYS Department of Health — HIPAA compliance is a design requirement, not an afterthought.
What's the ROI on billing automation?
Most practices see ROI within the first billing cycle. If your billing team spends 15+ hours per week on manual data entry, timesheet chasing, and invoice assembly — that time drops dramatically. Add in reduced claim denials from fewer coding errors, and the financial impact is significant.
How long does implementation take?
Typically 2-4 weeks depending on the complexity of your rate structures and integrations. We build in phases so your billing doesn't stop while we implement.
Related Services
Let's Fix Your Billing Process
If your billing team is spending more time on data entry than on denials and collections, we can change that.